Job Description

Location

2008 N Garey Avenue Pomona, 91767

Description

THE POSITION

Tri-City is currently hiring to fill one full timevacancy for an Office Specialist. The Office Specialist position provides difficult, complex, and specialized administrative support to assigned departmental projects and programs; develops, summarizes, and maintains administrative and financial records; types, edits, processes, distributes, and files a variety of documents; enters data and information into various databases and computer systems; and performs related duties as assigned.

This position will perform the following essential duties, including, but not limited to:

• Performs technical and procedural work in support for an assigned department, division, or program; applies technical procedures, methods, and techniques to support program and functions and processes; monitors and explains operational and program requirements and processes to various stakeholders.

• Provides information to the public or Authority Staff that requires the use of independent judgment, compliance with laws and interpretation of policies, rules and procedures.

• Greets and provides general information to clients, visitors, vendors, and staff, in person and on the telephone, in a professional manner; schedules appointments and meetings, and maintains calendars; assists clients by referring them to applicable sources of information; distributes applications and forms, and explains how to complete them; answers requests for information by consulting various available sources.

• Verifies and reviews calculations, forms, data, and reports for accuracy, completeness, and conformance with established Authority regulations and procedures.

• Types, formats, edits, revises, proofreads, tracks, and prints a variety of narrative, statistical, and technical documents, reports, correspondence, spreadsheets, and other documents and materials.

• Inputs, updates, tracks, and extracts information into appropriate databases and billing systems; searches records and files for data.

Job PDF: 

Ideal Candidate

Education and Experience

Education:

• Equivalent to completion of the twelfth (12th) grade.

Experience: 

• Three (3) years of increasingly responsible clerical and administrative support experience

Preferred candidates will be bilingual in Spanish but it is not required. 

Licensure: Must have and maintain a valid Driver’s License with a satisfactory driving record and meet Agency vehicle insurance standards.

Any combination of education and experience that would provide the required knowledge, abilities and skills may be considered as qualifying.*Candidates may be hired above the minimum salary range depending on qualifications (DOQ).

Benefits

FULL-TIME EMPLOYEE BENEFITS:

NEW!  Sign-on Bonuses:  $2500 for eligible positions.

Merit Salary Increases: Annually based on performance, budget availability and supervisor approval.

CalPERS Pension: 2% @ 55 for Classic Members and 2% @ 62 for PEPRA Members; employee contributes 7% for Classic and 7.75% for PEPRA. No Social Security. 

Vacation:80 hours per year, increasing with years of service with a maximum of 240 hours; cash out option available.

Sick Leave: Full-Time employees = 88 hours per year with no cap.

Holidays: 11 paid holidays per calendar year plus an additional 16 hours of Floating Holidays.

NEW!Longevity Pay: $2500 at 5 years of service; $5000 at 10-35 milestone years of service.

REVISED!Flexible Work Schedule: 9/80, 4/10 and/or intermittent teleworking, where applicable and approved by supervisor. **

Health Insurance:Medical (Kaiser HMO), dental (MetLife PPO) and vision coverage (EyeMed) of which 80% is paid by Tri-City Mental Health Authority (TCMHA).

Life Insurance: Paid at one times annual salary, paid by Tri-City MHA with additional optional coverage available.

Deferred Compensation (457b): Available to interested employees; no employer match.

Additional Optional Benefits: EAP, FSA, STD/LTD & ADD, Bilingual Incentive Pay, On Call Pay, Employee Referral Fee Program, Loan Forgiveness, Credit Union available through CU of So Cal, paid time off for Continuing Medical Education (CME) and more.

**Availability of flexible schedule and days of regular day off is dependent upon the needs of the Department and approval from Management.

Special Instructions

REQUEST FOR ACCOMMODATION:Tri-City Mental Health Authority will make reasonable accommodations in the recruitment process to accommodate disabled applicants.  If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at hr-team@tricitymhs.org.

Tri-City Human Resources Department may contact candidates via email or phone.  Please pay attention to both forms of communication as information regarding application status may be made by email or phone.

Tri-City does not cover the cost of relocation fees.

HEALTHCARE WORKER MANDATED VACCINATIONS

As a public behavioral health care agency, Tri-City is committed to ensuring the safety and well-being of our staff and clients. As part of our commitment to maintaining a healthy workplace environment, we have established the following requirements and guidelines:

• Proof of Vaccination:All new hires are required to provide proof of vaccination against COVID-19 upon employment. Alternatively, you may seek an exemption under our Mandatory COVID-19 Vaccination policy.
• Booster Doses:Eligible new hires must also receive booster doses of the COVID-19 vaccine.
• Mask Requirement:Employees may remove their masks in the workplace if they meet the following conditions:
  • Receipt of the 2024-2025 COVID-19 vaccine, available from Pfizer, Moderna, or Novavax.
  • Receipt of an annual influenza vaccine.
  • Submission of proof of both the updated COVID-19 2023-2024 vaccine formula and the annual influenza vaccine to Human Resources.

Please be aware that individuals with an approved exemption must continue to wear masks while at work, as per our COVID-19 policy.

Recruitment Contact

Contact email: 

hr-team@tricitymhs.org

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