Job Description

Full job description

Please see Special Instructions for more details.

PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.

Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.

Posting Details

Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below.

Position Information

Job Title

Executive Assistant

Applications Accepted From

AFSCME 3200 University Wide, Public: Open to the public , University Wide

Special Instructions to Applicants

PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.

Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.

This position is eligible for the following benefits:

medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Posting Number

20166374S

Job Description

General Job Description:
Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.



General Job Responsibilities

• Typically supervises or oversees the work of student employees and other Technical & Administrative Support staff.
• Typically reports to dean or vice president level. Represents executive and department to the public, employees, and students. Establishes priorities for inquiries; brings inquiries to resolution and/or delegates appropriately to ensure proper handling.
• Oversees planning unit administrative processes and coordinates internal and external communications.
• Coordinates multifaceted calendar of appointments including the determination of appropriate meeting length, location, and participants.
• Coordinates or completes special projects. Represents executive in meetings and/or committees. Acts in the absence of administrator to perform high level administrative duties.
• Researches and analyzes complex problems and provides recommendations for resolution.
• Develops and monitors protocol for handing and maintaining confidential materials.
• Prepares and monitors budget and other financial documents for a planning unit. Maintains accountability for budget expenditures.

Department Specific Job Description:
Reporting to the Assistant Dean, this position is responsible for the direction, coordination, implementation and completion of special projects assigned by the executive team (dean, associate deans, assistant dean). This will include facilitating communication between the college and university-wide constituents, creating presentations, preparing materials, etc. This position will manage commitments and priorities of the executive team and their impact on meetings, calendaring, space, etc.



Department Specific Job Responsibilities:
1) Responsible for direction, coordination, implementation, execution, and completion of projects assigned by the executive team. Serves as primary point of contact and lead on special projects. Identifies staff and collaborates as needed to ensure projects are completed in a timely and efficient manner.
2) Works closely with executive team on commitments, goals and priorities. Manages impact to calendar and maintains dean’s, associate deans’ and assistant dean’s calendars. Schedules and prioritizes high profile meetings as needed. Serves as primary point of contact for faculty, current students, prospective families, and the campus community. Develops and maintains a comprehensive master calendar of assignments and deadlines for administrative and academic processes; ensures office staff coverage; compiles organizes and maintains records. Manages the honors.college@ohio.edu inbox.
3) Plans and executes college-wide events including but not limited to the graduation recognition celebrations, faculty and student welcome events and award ceremonies, professional development activities. May make travel arrangements on behalf of college faculty and staff.
4) Manages office coverage, oversees hiring, training, and scheduling of student receptionists. Maintains office inventory, manages purchasing of supplies and approves office purchases made by others in the college in conjunction with the Business Services Center.
5) Primary supervision of student workers.

Minimum Qualifications

Knowledge of technical and practical administrative concepts, processes, and methods typically obtained by a high school degree or GED or equivalent and a minimum of 5 years administrative support experience. An equivalent combination of education, training, and experience is acceptable.


Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications

Associate or bachelor’s degree
Supervisory experience

Department

Honors Tutorial College

Pay Rate

Range for hourly rate starts at $19.38 per hour with the potential of up to $24.70 per hour. Pay is accompanied by our generous university benefits such as free tuition for self and dependents, a comprehensive insurance package including but not limited to:

• Health, prescription, vision, dental, and life insurance
• An excellent retirement plan including company contributions,
• Paid Parental Leave, adoption reimbursement, and more
• OHIO is also proud to offer wellness programs, on-site wellness facilities, and a generous employee assistance program.
• Additional Information is available at:

Job Open Date

09/05/2024

Posting Close Date

September 19, 2024

Job Category

Classified AFSCME 3200 Bargaining Unit appointment

Months

12 month

Planning Unit

Honors Tutorial College

Work Schedule

8am-5pm, Monday through Friday, with exceptions from time to time

Campus

Athens

Expected hours worked per week

40

Expected duration of assignment

Ongoing

Applicants may contact this person if they have questions about this position.

Breanne Sisler, Assistant Dean, sisler@ohio.edu

Non-Discrimination Statement

Ohio University is proud of its rich history, diverse campuses, international communities, and beautiful Appalachian settings. As part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming, respectful, diverse, and inclusive workforce and community. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, national origin, ethnicity, national ancestry, sex, pregnancy, gender, gender identity or expression, sexual orientation, status as a parent or foster parent, military service or veteran status, mental or physical disability, or genetic information. Ohio University is an Equal Opportunity Employer.

Job Information

Employment Type

full-time regular

Job Family/Subfamily

Administrative Services-Generalist

Career Track & Level

TAS 4

Pay Grade

AF3200 |15|

Clery Act Annual Safety and Fire Report

Clery Act Statistics

“To view the Clery Act Annual Safety and Fire Report

Applicant Documents

Required Documents

• Resume/Curriculum Vitae

• Cover Letter

• References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Please indicate how you learned about this posting.

• • The Athens Messenger
  • The Chronicle of Higher Education
  • Ohio University employee
  • OHIO Jobs Line (phone)
  • Employment Agency
  • Posted Announcement
  • Professional Association
  • Social Media (LinkedIn, Twitter, etc)
  • OTHER

• Please indicate your highest level of education.
  • no HS diploma or GED
  • HS diploma or GED
  • Associate's degree
  • Bachelor's degree
  • Bachelor's degree plus some work towards graduate degree
  • Master's degree
  • Ph.D. or equivalent
  • Will have earned Ph.D. by time of appointment

• Please indicate your level of experience with administrative support / office management.
  • no related experience
  • Less than 1 year
  • At least 1 year, but less than 3 years
  • At least 3 years, but less than 5 years
  • At least 5 years, but less than 7 years
  • 7 or more years

• Please select an option that best represents your current status:
  • I am a current Ohio University employee and NOT currently serving a probationary period.
  • I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period.
  • I am a current Ohio University Student employee.
  • I am not an employee of Ohio University.

Job Tags

Hourly pay, Holiday work, Full time, Night shift, Monday to Friday,

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