Job Description
JOB TITLE: ASSISTANT TO THE CITY MANAGER DEPARTMENT: CITY MANAGER’S OFFICE REPORTS TO: CITY MANAGER/DEPUTY CITY CLERK PAY RATE: $70,366 - $75,000 FLSA STATUS: EXEMPT NATURE OF WORK An Assistant to the City Manager/Deputy City Clerk performs highly responsible professional administrative liaison, staff, and managerial work in carrying out a wide variety of activities relating to organizing, coordinating, and implementing management projects at the direction of the City Manager. The position while being assigned to special projects that are high profile and have Citywide, department-specific, and/or community impact will also serve as the Deputy City Clerk to the City Council, taking on responsibilities for offering support to all Councilmembers, meetings, and Boards & Commissions.
Overall work includes project oversight for a variety of complex and sensitive assessments of City operations and management research projects. Responsibilities include: conducting and supervising studies of operational problems and making recommendations for improvements or evaluating recommended changes in organization, policy, procedures, or courses of action; preparing reports and correspondence to express objectives, findings, recommendations, and goals to the City Manager, City Council, etc.; researching and developing recommendations on Citywide issues; briefing elected officials, City Manager, and senior management on complex municipal and community issues; soliciting input from City departments; interpreting federal, state, and City statutes, ordinances, rules, and regulations; creating and maintaining strategic, tactical, operational, short-term, and long-term plans with clear objectives, outcomes, and performance measures; advising City management and the City Council on the effective, efficient, and economical management of the areas of assignment; and recommending improvements to systems, processes, functions, and activities. Duties may also include managing, developing, monitoring, and implementing programs; working with the media; and providing supervision and/or quasi-supervision over staff as needed and as directed by the City Manager.
EXAMPLES OF WORK - Works collaboratively with the City Manager and department directors in planning, organizing, coordinating, and implementing programs affecting assigned areas of responsibility.
- Briefs the City Manager on issues of concern in the departments and functions within the assigned area to ensure proper action.
- Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and provide quality seamless customer service.
- Assists in the preparation and review of data, reports, resolutions, and ordinances for the City Manager.
- Prepares material for City Council agendas, attends council sessions, and provides information or technical assistance as required.
- Reviews results of major studies, coordinates and/or prepares management information and related reports on municipal activities and operations for the City Manager.
- Coordinates the preparation of annual budgets for departments within assigned areas.
MINIMUM QUALIFICATIONS OF WORK Graduation from an accredited college or university with a degree in public administration or a related field and 7 years of experience in municipal or governmental administration with authority for program direction and budget administration, coordination, and supervision of such functions OR any other combination of experience, college coursework, professional development courses, and progressively responsible municipal finance experience that provides the demonstrated knowledge, skills, and abilities.
Comprehensive knowledge of public management and organization theories, principles, practices, and techniques at the local level is essential. Thorough knowledge of municipal finance and administration is required, along with the ability to analyze complex administrative problems and make sound recommendations. Effective communication skills, both oral and written, are necessary, as well as the ability to establish and maintain effective working relationships with City officials, employees, and the public. The ability to plan and supervise the work of subordinates is also crucial.
PHYSICAL DEMANDS While performing the duties of this job, the employee is frequently required to sit, talk, or hear, use hands to finger, handle, or feel objects, tools, or controls, and reach with hands and arms. The employee is occasionally required to walk. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment may occasionally include outside weather conditions. The employee may also occasionally work near moving mechanical parts and in high, precarious places, and could be exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate.
Note: The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Job Tags
Full time, Temporary work, Local area,