07/10/2024

Yes

0070000

Arts & Sciences Department Administrator

Art History

$56,000

$64,000

Not a Union Position

Not an SEIU Position

Exempt

Regular Full Time

12

40

Monday-Friday, 8:00 am – 5 pm

Hanover, NH 03755
6033 Carpenter Hall

Onsite only

No

No

To manage, oversee and coordinate all administrative functions of the department, including prioritization of multiple activities. To support and advise the Chair and faculty on departmental administrative matters, ensuring efficient, accurate and timely operations as well as sound fiscal management.

Bachelors or equivalent combination of education and experience

• Three plus years of office management experience.
• Strong planning and organizational skills.
• Knowledge of financial and budget principles and procedures.
• Highly proficient with computer applications.
• Ability to acquire new technical skills and implement new procedures.
• Attention to detail and accuracy.
• Ability to work independently and as a team member.
• Ability to maintain confidentiality and security.
• Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.

• Bachelor’s degree and at least 2-4 years relevant experience in a highly autonomous setting.
• Experience with websites and digital communication.

Katherine Hornstein

603-646-2346

Katherine Hornstein, Chair Art History Department

603-646-2346

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Not an essential function

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.

Administration – Independently manages, oversees and coordinates all administrative functions and activities of the department/program.

20%

Budget and Financial Management– Develops, manages and reports on department/program budget within parameters set by DOF Fiscal Office including operating accounts, gifts and endowments. Oversees, reconciles, and reports on all financial matters for the department.

15%

Faculty Support – Coordinates and organizes faculty searches, visiting and research faculty appointments, tenure cases, annual reports and other internal department/program support.

15%

Curriculum Support – Assists chair with teaching course schedule, coordinates cross-listing of courses, communicates requirements to students, tracks majors and minors, acts as liaison for department with Registrar’s Office. Serves as liaison with the appropriate Associate Dean of Faculty regarding faculty teaching schedules and course counts.

10%

Communication – Serves as the primary point of contact representing the program to the institution and external constituencies, including maintaining the website, social media and newsletters as well as coordinating stewardship efforts.

10%

Event Coordination – Responsible for the management, coordination and implementation of all department events including department meetings, lectures, workshops, conferences, faculty, guest speakers, student presentations, open houses, social gatherings, alumni events and seminars.

10%

Information Management – Adhering to institutional policies and procedures, maintains a comprehensive array of manual and electronic records such as inventories, budgets, majors/minors records, student information and personnel files, determines retention and disposition for specific information not otherwise covered by institutional policies.

10%

Facilities: Facilitates facilities matters such as lab renovations and building improvements as well as general maintenance issues and upkeep, office space assignments and access issues.

5%

Human Resources – Hires, trains and supervises and evaluates administrative assistant and student employees according to department/program administrative structure. Works with faculty on HR issues such as staff hiring, performance management, compensation and terminations.

5%

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

Performs other duties as assigned