Job Description

Summary: : The Administrative Assistant provides administrative support to ensure efficient operation of the branch office. This position supports multiple managers and employees through a variety of tasks related to organization and will be expected to effectively communicate with multiple branches when required. The ability to rely on experience and judgment to plan and accomplish goals with a wide degree of creativity and multi-tasking is expected.

Essential Duties and Responsibilities: Include the following, as well as other duties that may be assigned.

· Reviews and charges outstanding credit payments. Runs credit references queries on new customer accounts.

· Prints Cycle Counts. Reviews and balances inventory location accuracy. Makes inventory adjustments when necessary.

· Answers and directs phone calls to relevant staff.

· Provides purchase order confirmations, shipping information to sales team & customers

· Enters certifications into ERP software.

· Processes outside labor into total part costs.

· Works with production to enter and bill WIP (Work in Process).

· Collects tax exempt certs and input into system.

· Enters and processes RMAs & credits.

· Enters times into timekeeping software and track vacation/sick time.

· Calculates and corrects part costs.

· Works with accounting to ensure orders are processed through credit timely.

· Receives and bills direct ship orders.

· Calculates local delivery costs and apply to orders

· Make bank deposits. Collects customer checks and sends to Corporate. Manages petty cash.

· Reviews and submits vendor invoices to Corporate weekly.

· Mails & email invoices.

· Files, orders office supplies, answers phones, directs calls and walk-ins.

· Calls for maintenance on building or front office issues.

· Responds to customer-specific administrative requests (daily shipments, quality lists, etc.…)

· Sends daily emails on freight costs.

Minimum Qualifications: To perform the job successfully, the individual must have the following minimum qualifications:

Knowledge, Skills, and Abilities:

· Proficiency in Microsoft Office Suite (Word, Outlook, Excel)

· Proficiency in standard office and database programs/equipment

· Knowledge of ERP systems

Education and Experience: (Required and preferred educational and experiential qualifications)

· Bachelor’s Degree from an accredited university preferred

· High School Diploma or equivalent

· 1-3 years’ experience in an administrative role

Benefits Package:

• DailyPay Earned Wage Access
• Medical
• Dental
• Vision
• Flexible Spending Account
• 401K Plan with Company Match
• Basic Life and AD&D
• Voluntary Life Insurance
• Long Term Disability
• Employee Assistance Program
• Paid Time Off (PTO)
• Paid Holidays
• Morgan Stanley Financial Advice
• Accident, Critical Illness and Hospital Indemnity
• MetLife Legal Plan
• Norton LifeLock
• United Pet Care Discount Program
• LifeMart Employee Discounts

Job Type : Full-time

Equal Opportunity Employer : Disability/Veteran

Job Tags

Holiday work, Full time, Local area, Flexible hours,

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