Job Description
Administrative Aide (Assistant to the Head) - Department of Occupational Therapy Administrative Aide (Assistant to the Head) - Department of Occupational Therapy Hiring Department : Occupational Therapy
Location : Chicago, IL USA
Requisition ID : 1026483
Salary: Up to $64,330.50
Posting Close Date : August 19, 2024
About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent 'Best Colleges' rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .
Description: The Administrative Aide (Assistant to the Head) provides executive level administrative support to the Department Head using initiative, independent judgement, and discretion. This position is responsible for the coordination and management of the day-to-day department operations and performs a wide variety of functions in support of operations and support for the department. In consort with the business manager, this position is responsible for grants management, human resources, and financial management.
Duties & Responsibilities: - Provides administrative support to the Department Head including: Coordinating department meetings and retreats including preparing meeting documents and taking meeting minutes. Overseeing the preparation of reports and manuals for the department, including P&T papers, annual reports, and department newsletter. Coordinates meetings and responsibilities of the Head with internal and external offices. Responsible for the execution of recurring and special projects at the request of the Head. Contributes to the development and implementation of department programs, initiatives, and long-range planning.
- Processes all department reimbursements, student awards and honorarium payments. Implements department purchases of goods and services using University procurement systems including iBuy and corporate cards. Oversees and manages the property accounting functions for the department. Responsible for the monthly reconciling of financial statements including investigating and resolving discrepancies and reconciling the department credit card charges. Assist with preparing monthly and quarterly financial reports.
- Oversees IT issues for the department and is the direct liaison with the college IT department. This includes troubleshooting IT issues, supervising repairs and resolving any IT issues. Responsible for submitting work orders to repair or replace department infrastructure.
- Manages day to day department operations. Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required:
1. High school graduation or equivalent
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
A. college course work in business, finance, accounting or a related field:
- 60 semester hours or an Associate's degree equals one (1) year (12 months)
- 90 semester hours equals two (2) years (24 months)
- 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
- Master's degree or higher equals four (4) years (48 months)
B. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
Preferred Qualifications: - Bachelor's degree preferred
To Apply: For fullest consideration click on the
Apply Now button , please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Looking for more University of Illinois positions? We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.
University of Illinois Urbana-Champaign
University of Illinois Springfield
University of Illinois System Office
University of Illinois Foundation
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. To apply, visit Copyright 2024 Jobelephant.com Inc. All rights reserved.
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About University of Illinois - Chicago
The University of Illinois Chicago is the city’s largest university and its only public Carnegie Research 1 institution. Its 16 academic colleges serve close to 34,000 undergraduate, graduate and professional students. UIC is recognized as one of the best public universities and one of the most ethnically rich and culturally diverse campuses in the nation, located in the heart of Chicago, it is an integral part of the city's educational, technological and cultural fabric.
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