Job Description

About Us

Aarki is an AI-driven company specializing in mobile advertising solutions designed to fuel revenue growth. We leverage AI to discover audiences in a privacy-first environment through trillions of contextual bidding signals and proprietary behavioral models. Our comprehensive audience engagement platform includes creative strategy and execution. With over 14 years in the industry, we handle 5M mobile ad requests per second from over 10B devices, driving performance for both publishers and brands. We are headquartered in San Francisco, CA, with a global presence across the United States, EMEA, and APAC.

Role Overview

We are looking for an experienced Executive Assistant and Office Manager to provide high-level administrative support to our CEO and US-based executives. This role requires a proactive individual with excellent communication skills, time management abilities, and the flexibility to work across different time zones. As a key member of the team, you will contribute to a positive workplace culture, ensuring smooth day-to-day operations for our leadership team. The ideal candidate is resourceful, solution-driven, and committed to optimizing processes that boost office efficiency and employee engagement. Working as part of the General & Administrative (G&A) team, you will collaborate closely with senior leadership, staff, and external partners to drive success.

Role & Responsibilities

• Provide comprehensive administrative support to our CEO
• Must be able to work flexible hours
• Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and visa requirements.
• Handle highly sensitive and confidential information with the utmost care, maintaining strict confidentiality protocols.
• Organize and maintain executive-level filing systems, both digital and physical, ensuring easy access and retrieval of documents.
• Assist with preparation and coordination of board meetings, including compiling meeting materials, distributing agendas, and recording minutes.
• Provide administrative support and oversee ad hoc projects and assignments

Skills & Experience

• Flexibility to work US hours, aligning with CEO and leadership schedules.
• Fluency in English with excellent written, verbal, and interpersonal communication skills.
• 3-5 years of experience in a dual office management and executive support role, preferably for senior leadership at the SVP level or higher.
• Strong focus on employee engagement and fostering a positive office culture; experience working with international teams is a plus.
• Availability to work flexible hours.
• Proficiency in Google Workspace (Gmail, Calendar, Slides, Docs, Sheets) and Microsoft Office (Word, Excel, PowerPoint), as well as Slack.
• Excellent organizational skills with a keen attention to detail and ability to prioritize tasks in a fast-paced environment.
• Proven ability to manage multiple projects simultaneously and adapt to rapidly changing priorities.
• High level of integrity and a demonstrated track record of handling confidential information responsibly.
• Strong ability to build cross-functional relationships and collaborate across departments.

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